QHSE – calendar

There are many issues that need to be taken into account in terms of safety and well-being at work. In order to keep an overview of some of the relevant deadlines, we have made a chronological overview of the most important tasks. 

 

JANUARY 2021

Topic

Description

Deadline

Annual report ISPPW (Internal Service for Prevention and Protection at Work)

Preparation of the Annual Report Internal Service Prevention & Protection – Service Year 2020:

  • Request ESPPW (External Service for Prevention and Protection at Work) Activity Report
  • Collect working hours and occupational accidents 2020
  • Collect documentation, such as AAP (Annual Action Plan) 2020, report on the ESPP company visit, inspection reports etc.

 31 March 2021

Monthly or quarterly report

Don’t forget to prepare your monthly or quarterly report periodically.

1x per month/quarter

CAO 104 

Drawing up the CAO 104 employment plan for workers older than 45 years of age (annual or multi-annual plan).

 

Training

Schedule the annual training courses for:

  • Your internal Prevention Advisor
  • Your Environmental Coordinator
  • Your Confidential Advisor (annual supervision)
  • First Aid responders
  •  
 
Safety training courses

If applicable, also follow up on your safety training courses, such as: forklift, aerial work platform, securing (non-)critical loads, small fire extinguishing agents etc.

 

 Equipment inspections

Track the inventory and planning of your technical equipment inspections and schedule external inspections, where possible.

 

 RI&E psychosocial aspects

An evaluation of the risk analysis of psychosocial aspects should be carried out annually. For example, the impact of the COVID-19 pandemic and working from home may be important.

 31 December 2021

 Prevention units

In function of your Annual Action Plan, determine on which issues you want to use your prevention units (PEs) this year. In addition, you can also schedule the annual large-scale inspection tour with the External Prevention Advisor (Occupational Physician).

 

FEBRUARY 2021

Topic

Description

Deadline

 Annual report ISPPW (Internal Service for Prevention and Protection at Work)

If you have a CPPW (Committee for Prevention and Protection at Work), then the Annual Report ISPP proposal must be submitted to them. In the absence of a Committee, this is done via a trade union delegation.

 CPPW February

MARCH 2021

Topic

Description

Deadline

Integrated Annual Environmental Report

Submit your Integrated Annual Environmental Report (IAER), if applicable.

14 March 2021

 Annual report ISPPW (Internal Service for Prevention and Protection at Work)

Finalize the Annual Report ISPP – service year 2020 and keep it available in case of inspection.

 31 March 2021

APRIL 2021

18-25/04: Fall Prevention Week

28/04: World Day for Safety and Health at Work

Topic

Description

Deadline 

Emergency drill

Have you organized an evacuation exercise this year? If not, try to organize this at a time when the weather is dry/nice.

 

MAY 2021

31/05: Anti-tobacco Day

Topic

Description

Deadline 

 Student workers & temporary workers

Are you planning on hiring student workers and/or temporary workers during the summer vacation? Remember to fill in the work post data sheets now.

 

JUNE 2021

04/06: Day of the Environment

SEPTEMBER 2021

16-22/09: Mobility Week (Car-free Day, Telework Day,…)

20-26/09: Happiness at Work Week

 

OCTOBER 2021

1-31/10: Ergonomics Month (Flemish Ergonomics Association)

10/10: World Mental Health Day

18-22/10: European Week for Safety and Health at Work

Topic

Description

Deadline 

Annual Action Plan

Evaluation of the Annual Action Plan (AAP) 2021 and prepare a proposal for the AAP 2022 and submit it to the CPPW. The CPPW then provides the necessary feedback.

01 November 2021

Global Prevention Plan

Evaluation of the ongoing Global Prevention Plan (GPP) and any adjustments or layout proposals for GPP 2022-2026.

 

 NOVEMBER 2021

Topic

Description

Deadline 

Annual Action Plan

Present the new proposal for the AAP 2022 at the CPPW (if applicable) based on the proposals made at the October CPPW.

 CPPW November

Global Prevention Plan

Revision of the existing GPP or submission of the new GPP 2022 – 2026.

 

 DECEMBER 2021

Topic

Description

Deadline 

Annual Action Plan

Final approval of the Annual Action Plan 2022 at the CPPW.

31 december 2021 

Global Prevention Plan

Approval of the revised Global Prevention Plan (GPP) or the new GPP 2022 – 2026.

31 december 2021 

If you would like more information about how VARIO and/or our services can help you with this, please do not hesitate to contact us.